When you’re looking to expand your time, a proven growth strategy is outsourcing work. Especially work you’re not great at, takes you a lot of time, or where expert advice is needed.

Setting up a team has helped me tremendously, grown my business, and given me so much freedom personally so that I recommend it to most.

Many business owners struggle with setting up a team, whether employees or contractors, and the fear is often a lack of control.

When you take the following steps, you get to set up a team that works for you and maintain control.

1. Why do you need them?

Get crystal clear on why you need the extra help. What do you get out of it? Why is it required? But also make sure to articulate what you want them to do and what you don’t want them to do. Yes, especially the latter is often forgotten, and it might be the most critical. Write it all down; the more specific, the better.

2. What are your expectations?

What do you expect about the work they do, and how they do the work? Do you expect them to work certain hours? To be available all day? How can they reach you best? When not to reach out to you. Make very clear what your expectations are. Especially the ones that “go without saying”, as they often are implicit and therefore bound to go wrong.

3. What qualifications do you require?

How qualified do they need to be in their work? Will you train them? I worked with an intern who was amazing. They had qualifications and, more importantly, for me, were eager to learn. Especially when you want tasks to be done in your own specific way, don’t hire an expert as that will clash. Instead, go for someone eager to follow your lead.

Sometimes personality and business ethos can be more important than work experience. And make sure also to include what personal traits are essential for you?

4. What are your deal breakers?

Some of my clients don’t want to work with people from the Philippines due to previous experiences. That’s their deal breaker. A member of my team resides in the Philippines, and it works well for me. My team is scattered all around the globe, as I work internationally. This is, for others, a deal breaker. What is so critical to their success that you won’t hire them if they don’t possess said quality?

Setting up a team _Yvonne Dam_ business coach

5. Take time for onboarding

When you want someone to understand how you work, how you want them to work for you – take time to explain. Yes, time consuming at first and this will pay off. However, it backfires when this isn’t done properly. When you capture this in a manual (by the new hire), you have your process mapped out for the future as well.

6. Check in regularly with feedback and accountability

Set up regular times to check on the progress – are they meeting their KPIs (Key Performance Indicators)? Make time to provide feedback, both positive and negative.

Grow the relationship to get the best work delivered.

Taking these steps will not alone make it easy to hire the right person; it will also ensure you get the job done in the best way possible – how you want it done. There’s no need for lack of control, as you set up the parameters that exude ownership.

If you’re ready to expand your business in less time, reach out. My VIP coaching program, the High Achiever’s Freedom Code, is designed for this.

Be the CEO of your life, work less, get more,


PS Not looking for a longer coaching period, but do you want to assess further how you can expand your business? Book a business  audit and get clarity on your opportunities and bottlenecks in one session.

Yvonne Dam

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